Project Co-ordination

Warrington, UK | Full-time

Summary

We are looking for a responsible Project Coordinator to administer and organize all types of projects, from simple activities to more complex plans. Project coordinators will support the project/engineering teams manage resources and information and assist with scheduling and planning meetings and project activities. Project Coordinator responsibilities include working closely with our engineering team to prepare comprehensive action plans, including resources, timeframes, and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines. Ultimately, the Project Co-ordinator’s duties are to ensure that all projects are completed on time and meet high-quality standards

Key Responsibilities

  • Manage incoming requests and handle customer inquiries
  • Administration of project, teams, call logs, and tracking response times
  • Reviewing and updating all engineer’s daily work on their electronic field management system including Escalations, Projects, audits, maintenance, and reactive calls
  • Organizing the engineers’ work on a daily basis ensuring SLA’s are met
  • Managing projects resource allocation for all Business Areas
  • Provide administrative support for the Project and Service manager
  • Providing reports as required across the business and customer database
  • Creating stock transactions for field engineers, manufacturing, and projects

Experience

  • Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures
  • Manage projects into doable actions and set timeframes
  • Liaise with clients and engineering team to identify and define requirements, scope and objectives
  • Assign tasks to internal teams and assist with schedule management
  • Oversee project procurement management
  • Monitor project progress and handle any issues that arise
  • Act as the point of contact and communicate project status to all participants
  • Work with the engineering team to eliminate blockers
  • Use tools to monitor working hours, plans and expenditures
  • Create and maintain comprehensive project documentation, plans and reports
  • Organizing, attending, and participating in stakeholder meetings
  • Documenting and following up on important actions and decisions from meetings
  • Preparing necessary presentation materials for meetings
  • Ensuring project deadlines are met
  • Determining project changes
  • Providing administrative support as needed
  • Undertaking project tasks as required
  • Developing project strategies
  • Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project
  • Assess project risks and issues and provide solutions where applicable
  • Ensure stakeholder views are managed towards the best solution
  • Chair and facilitate meetings where appropriate and distribute minutes to all project team members
  • Create a project management calendar for fulfilling each goal and objective

Competence

Teamwork: Excellent

Personal Drive: Excellent

Communication: Excellent

Customer Focus: Good

Role-specific

  • Proven work experience as a Project Coordinator or similar role
  • Experience in project management, from conception to delivery
  • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
  • Solid organizational skills, including multitasking and time-management
  • Strong client-facing and teamwork skills
  • Familiarity with risk management and quality assurance control
  • Strong working knowledge of Microsoft Project and Microsoft Planner
  • Hands-on experience with project management tools (e.g. Basecamp or Trello)
  • BSc in Business Administration or related field
  • PMP / PRINCE2 certification is a plus
Sound knowledge of
  • Qualification Credit Framework (QCF);

    • Bachelor’s degree in business or related field of study.
    • Three years of experience in a related field.
    • qualifications relating to PRINCE and degree level education needed
    • Exceptional verbal, written, and presentation skills.
    • Ability to work effectively both independently and as part of a team.
    • Experience using computers for a variety of tasks.
    • Competency in Microsoft applications including Word, Excel, and Outlook.
    • Knowledge of file management, transcription, and other administrative procedures.
    • Ability to work on tight deadlines

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